The benefits of implementing a document imaging and capture solution are simple and straightforward.
- Lower cost of ownership by leveraging your existing investment in SharePoint and other Microsoft applications
- Higher (and rapid) return on investment
- Immediate retrieval of mission critical documents
- Reduced need for on-site storage space
- Improved Customer Service and internal operation efficiency
- Enhanced compliance with various regulations and agencies
- Faster user adoption that results from the intuitive SharePoint interface and familiar Microsoft applications
Why would you want your content spread across multiple repositories when you can have a single repository solution? This is currently a heavily debated topic, especially from the legacy imaging vendors that are clamoring to justify their proprietary repositories. With early versions of SharePoint, a multi-repository solution was certainly more justifiable, if only for the scalability concerns.
With SharePoint 2010, these concerns have been addressed, and SharePoint is now a major player in the market. Gartner’s 2010 Magic Quadrant for Enterprise Content Management places SharePoint as the leader in this market, and businesses are looking for a way to migrate their content to SharePoint. Don’t let the challenge of a migration justify a multi-repository solution. Migrations are not as daunting as you might think. There is a plethora of experience in the marketplace around migrating content to SharePoint, and many times an immediate ROI can be achieved just by dropping the maintenance fee of the legacy vendor.
One of the strengths of SharePoint revolves around creating groups and teams that have access to the resources required to effectively collaborate. For instance, from one centralized team website hosted by SharePoint, a project lead can share team task lists, schedules, documents, project logs, and wikis, among other features. Essentially SharePoint creates a library of information relating to every aspect of a project. Users or group members are given different levels of control and access to the site and to its files by the SharePoint site’s creator. Users can then upload and share documents from common Microsoft programs, which natively integrate with SharePoint, such as Word, Access, Excel, and Visio. Documents uploaded to a SharePoint site are synchronized among that site’s assigned team or group, every group member will always have the latest version.