Monthly Archives: August 2011

2011
Aug
23
A First Look at KnowledgeLake Imaging 4.2 for SharePoint 2010

The KnowledgeLake product suite continues to make a huge impact on the SharePoint – Enterprise Content Management (ECM) Market with the upcoming release of Imaging 4.2, targeting October of this year.  This upcoming release is expected to have game-changing new features and enhancements, as well as SDK extensibility that SharePoint developers will buzz about.  In the 7 years that I have worked for KnowledgeLake, I’ve never been as excited about an Imaging software launch as I am for 4.2 and I expect our current customers to feel the same.  This is the first public “sneak peek” of Imaging 4.2 and I am happy to share a few awesome features that will be in this next version.

In-Viewer Keyword Searching & Editing for PDF

KnowledgeLake already provides a loaded browser-based document viewerfor SharePoint, but it just got better.  Keyword / phrase searching for PDF documents is now provided within the viewer, which includes highlighting, relevance ranking and sorting.  Also – when a textual based search is launched from the KnowledgeLake Search Web Part, the value is passed into the viewer; executing the In-Viewer searching immediately after opening the document.  The user can quickly see the document keyword search results in a relevance ranked order.
KnowledgeLake Viewer In-Document Search
The KnowledgeLake Viewer also supports PDF document editing, similar to what would be offered when purchasing a license of Adobe Acrobat.  Previously the document could be annotated, stamped, highlighted, redacted, encrypted, book-marked and more.  Now, you can also manipulate page layout by uploading or scanning new pages directly from the viewer.  Pages can also be deleted, rotated, rearranged and replaced and easily saved as an entirely new file in the same location with the same properties.
KnowledgeLake Document Editor

Show Me More like This

Let’s say an employment application is being reviewed within the KnowledgeLake viewer for a potential new hire.  From this document, they want to find documents that correspond to this one; such as other applications or the applicant’s resume.  With one button, then end user is now empowered with this functionality.  A “Related Documents” search quickly returns corresponding documents that can be sorted and filtered to find optimal results.  An administrator can even enhance this feature through configuration. For instance, an admin can specify that the documents with the Content Type of Application are linked to the Resume Content Type by the column of SSN.  The Administrator can also configure an expected document count that should be returned to serve as a document checklist; a workflow if you will.  The end user just clicks a button to see targeted matches return quickly.
KnowledgeLake Linked Documents Behavior

Export a Collection of Documents from SharePoint

Many SharePoint users have been waiting for a simplified export utility.  KnowledgeLake Imaging
enables authenticated users to execute a search query and export all documents, or a selection of documents from SharePoint to an Administrator configured File Share.  A law firm may need to find all documents associated with a particular case.  They use the Search Center to execute a query which returns the desired documents.  They can then export the set of the documents to a File Share and burn or copy the exported set of documents with the CSV file to external media.  As an added bonus, the CSV file includes a hyperlink for each document that points to the documents relative path within the export folder.  Open this file with Microsoft Excel and you can find the desired file with metadata and open it using this hyperlink. With more than 60 new features coming with this release of KnowledgeLake Imaging 4.2, I’m sure there is something here for everyone!  Check back in soon or just subscribe to this feed for more updates on what’s coming this fall.
Floyd Bell
Director of Product Management
KnowledgeLake, Inc.
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2011
Aug
19
HIPAA Accounting and SharePoint 2010

Without giving you a full course on HIPAA and the HITECH Act, here are the most important talking points with regard to SharePoint and HIPAA. First, there are two parts to HIPAA: 1) security and 2) privacy. With regard to security, SP is more than robust enough to provide adequate security to satisfied HIPAA. The best recommendation is to use SSL and role based security.

With regard to privacy, the most important aspect is the question of “accounting”. In other words, can the covered entity provide adequate reporting for who looked at protected health information. First, there are some important caveats. Accounting must happen unless it is for the following exemptions: Read more: HIPAA Accounting and SharePoint 2010

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2011
Aug
15
Why Document Sets are NOT Folders!!!!

If you use a computer, then you have, without doubt, created and structured folders. Folders help us clump our files into (hopefully) an organized manner so we can find what we need. Unfortunately, folders do not always help us find our stuff. To even hope for success you need a single and consistent set of rules and naming conventions. How many of us have that? Do you use that at work? Can you find any file or document within 5-10 seconds? Isn’t that the point of using a computer; to make you more productive? Read more: Why Document Sets are NOT Folders!!!!

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2011
Aug
2
I need a what? A Taxonomy?

I recently had lunch with a customer and the topic of “taxonomies” came into the conversation.  This customer had only recently been introduced to the term “Taxonomy” and indicated that they weren’t quite sure if they understood what it was. 

And no wonder with webinars, white papers and blogs titled as “If you have OCD you love Taxonomy”, “Waffles and Taxonomies”, “The Squishy Jesus Taxonomy”.   Is this a technology, a methodology, religion or food group?

In our industry, you can’t go anywhere without hearing about a Taxonomy.  But this customer’s comment made me wonder if this term was actually understood by the average business user or was just one of the latest buzzwords used by industry veterans. Read more: I need a what? A Taxonomy?

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